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The City of Portland, Oregon

Auditor Mary Hull Caballero

Promoting open and accountable government

Records Retention Schedules

Purpose of the Records Retention Schedule

  • To describe the records of an agency, organization, or administrative unit
  • To establish a timetable (retention period) for a record’s life cycle, and provide authorization for a record’s ultimate disposition.  A record’s ultimate disposition is either destruction or permanent preservation

The retention period is established based upon a record’s administrative, fiscal, legal, historical and research value. 

All City employees have the responsibility to preserve and maintain the records related to their work activities according to the applicable record retention schedule.