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The City of Portland, Oregon

Auditor Mary Hull Caballero

Promoting open and accountable government

Records Management

  • TRIM ordinance search result

  • Find out about implementing TRIM.

  • Council Reporter Frances Houck sitting on bound Council Minutes volumes that she transcribed during her career (c. 1938-1952); (A2011-004.122)

  • City Auditor (1938-1958) Will E. Gibson's letterhead

  • Need help with your records? Contact Archives and Records Management. Unidentified City employee lying beside a spilled records drawer; 1972 (A2012-005)

  • Mayor Fred L. Peterson microphotographing the first document in the City's microfilm program; 1955 (A2011-004.167)

  • Woman working in City Hall Auditor’s microfilm vault; 1954 (A2005-005.387.12)

  • Computer generated records labels; c. 1980 (A2013-011.81)

  • Close-up of unsalvageable sewage damaged City records at SE Powell & SE Milwaukee; 1956 (A2001-059.147)

Archives & Records Management offers guidance and training at bureau, workgroup and individual levels to help City employees understand their public recordkeeping responsibilities.  We offer tools and recommend practices to ensure that the City’s public records – both paper and electronic – are being maintained in compliance with legal retention requirements and in accordance with records management principles of preservation, access, security and disposition.  Most records created or received by the City, except for those excluded by law, are available for inspection and copying by the public. Please contact ARM with any questions related to your records. 

State and City Rules Related to Public Recordkeeping Requirements

Rules Related to Recordkeeping Requirements

Terms & Definitions

Terms & Definitions


See Training Resources for City Employees